Project Coordinator

At Cachet Group, we deliver thoughtful, high-quality spaces across workplace and commercial assets. As our Melbourne pipeline continues to grow, we’re looking for a Project Coordinator to support our Project Delivery team and help keep projects running smoothly from start to finish.

This is an ideal role for someone who is organised, detail-driven and eager to build a career in construction project delivery – working closely with experienced Project Managers, designers and consultants.

The Role

As Project Coordinator, you’ll provide responsive, hands-on support across multiple projects, helping ensure delivery milestones are met while maintaining Cachet’s high standards for quality, safety and client experience.

You’ll be involved across planning, procurement, site coordination and administration — gaining exposure to the full project lifecycle while playing a critical role in keeping teams aligned and informed.

What You’ll Be Doing

Project & Administrative Support

• Maintain project cost plans, budgets and documentation
• Prepare and distribute meeting minutes within agreed timeframes
• Manage project filing systems and documentation control
• Assist Project Managers with scheduling, reporting and coordination
• Support EH&S documentation tailored to each project
• Attend site visits and support on-site coordination when required
• Complete quantity take-offs from design documentation
• Assist with schedules of rates for tenders and RFPs
• Collate and present cost information clearly and accurately
• Liaise with suppliers and subcontractors to obtain quotes and samples
• Support vendor negotiations to achieve best value outcomes
• Assist with purchase orders, invoice processing and approvals
• Assist with business development presentations and materials
• Provide ad-hoc support to ensure the smooth running of a busy delivery team

About You

You’re proactive, organised and enjoy being part of a collaborative team. You take pride in accuracy, communication and follow-through.

You’ll bring:

• Strong written and verbal communication skills
• Excellent organisation and time management
• High attention to detail and accuracy
• Confidence working with multiple stakeholders
• A professional, tactful and discreet approach
• Ability to work independently within clear boundaries
• A flexible, “can-do” attitude in a fast-paced environment
• Confidence using Microsoft Office (Excel, Word, PowerPoint)

Experience in construction, fit-out, design or project environments is advantageous, but attitude and capability matter most.

What We Can Offer

• A competitive salary that reflects your skills and experience.
• Extra time off to recharge – including your birthday and an additional wellness day each year.
• A supportive, social team culture – think morning coffees, spontaneous catchups, and Friday lunches that actually happen.
• Growth that’s personal and supported – with clear development plans, regular check-ins, and hands-on mentorship from our leadership team.
• Plenty of fun along the way. Recent team adventures have included cooking classes, rock climbing, pub lunches, and a few surprises
• A pipeline of exciting projects – working with great clients and partners across Australia and New Zealand.